Frequently Asked Questions (FAQs)

Question 1

What is Spendifique?

Accepted Answer

Spendifique is an AI powered expense and document capture tool designed for bookkeepers and small accounting firms. It helps collect receipts and invoices from clients, automatically extract key data, review documents in batches, and sync clean entries to accounting software.

Question 2

Is Spendifique a bookkeeping or accounting software?

Accepted Answer

No. Spendifique is not a full bookkeeping or accounting software. It focuses specifically on collecting documents, extracting expense data, and preparing clean entries that are then sent to accounting software like QuickBooks Online. It can assist in creating entries on an Excel or Google Sheet before you adopt a bookkeeping or accounting software.

Question 3

Who is Spendifique designed for?

Accepted Answer

Spendifique is designed primarily for bookkeepers and small accounting firms that manage expenses and documents for multiple clients. It can also be used by business owners, but its core workflows are built around professional bookkeeping processes.

Question 4

How do bookkeepers collect receipts from clients?

Accepted Answer

Most bookkeepers collect receipts through email, shared folders, or receipt capture tools that allow clients to upload or scan documents. Manual methods often lead to missing receipts, inconsistent formats, and frequent follow ups with clients.

Question 5

How does Spendifique collect receipts and invoices?

Accepted Answer

Spendifique allows clients to submit receipts and invoices digitally in one place. Documents are captured, stored, and processed automatically, reducing the need for email chains or shared folders and making collection more consistent across clients.

Question 6

Can clients upload receipts directly to Spendifique?

Accepted Answer

Yes. Clients can submit receipts and invoices directly, which helps bookkeepers receive documents in a consistent format without chasing emails or attachments.

Question 7

How does Spendifique automate expense entry?

Accepted Answer

Spendifique uses OCR and AI to extract key information from receipts and invoices, such as dates, vendors, amounts, and taxes. Bookkeepers can review and approve expenses in batches before exporting them to accounting software.

Question 8

How do bookkeepers review receipts in batches?

Accepted Answer

Instead of reviewing receipts one by one, batch review allows bookkeepers to process multiple documents at once. This helps catch errors faster, apply consistent rules, and significantly reduce time spent on repetitive work.

Question 9

How do bookkeepers reduce manual data entry?

Accepted Answer

Many bookkeepers reduce manual entry by using receipt capture tools that extract data automatically and allow them to review and approve expenses before syncing them to accounting software.

Question 10

Does Spendifique work with QuickBooks Online?

Accepted Answer

Yes. Spendifique is designed to work alongside QuickBooks Online by preparing expense data that can be exported and synced as clean entries, while QuickBooks remains the system of record.

Question 11

Does Spendifique replace QuickBooks?

Accepted Answer

No. Spendifique does not replace QuickBooks. It complements accounting software by handling document collection and expense data extraction before entries are recorded.

Question 12

Does Spendifique replace Dext or Hubdoc?

Accepted Answer

Spendifique serves a similar purpose to tools like Dext and Hubdoc, but with a workflow focused on simplicity, batch review, and AI assisted automation. Some firms use it as an alternative, depending on their workflow and firm size.

Frequently Asked Questions (FAQs)

About Spendifique